PRODUCTS

CONSTRUCTION PROJECT MANAGEMENT & ACCOUNTING SOFTWARE

Manage volatile change and financials with live feedback for all.

End the frustration of fragmented systems and having to build and maintain integrations between disparate systems. Plexxis Project Management & Accounting Software for construction, enables live feedback between bidding, field and finance.

Manage materials, labor, tools and equipment with unit of measure intelligence that auto-converts data between bidding, operations and accounting, so all perspectives are accommodated, and workflows are completely digitized.

Even the most complex volatile changes, T&M/field tickets, clashes, budget adjustments, billings, projections, collections, payroll/HR, work in progress and financial reporting can all be managed with zero 3rd party bolt-on systems.

Common Barrier: Most construction accounting and project management software satisfy GC workflows but have significant integration deficiencies required by specialty subcontractors. The resulting requirement for multiple spreadsheets are roadblocks to team cohesion that disrupt communication, increase errors and re-work and steal time and profit from projects.

Plexxis breaks the barrier with ‘LIVE’ frictionless inter-operability between bidding, field and finance, enabling teams to work together from the start of every job while workers gain more time, visibility, feedback and better workflows that best work for their respective teams.

Project lifecycle

Plexxis Project Management & Construction Accounting Software

Eliminate the inefficiency of fragmentation as live feedback between bidding, field and finance delivers strong financial controls in all workflows, including operations. The ability of Plexxis to automatically translate between financial and non-financial data enables users to complete tasks in their own perspective while converting their efforts to fit financial analysis.

Plexxis Project Management & Construction Accounting Software

Eliminate the inefficiency of fragmentation as live feedback between bidding, field and finance delivers strong financial controls in all workflows, including operations. The ability of Plexxis to automatically translate between financial and non-financial data enables users to complete tasks in their own perspective while converting their efforts to fit financial analysis.

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Eliminate time-consuming and error-prone manual data entry and review with auto-updated budget items and price lists, enabling you to take on more jobs with fewer hours of work.

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Estimators can use the tools they are already familiar with, without worrying about exports or compatibility. Plexxis integrates with industry standards like Quickbid, Edge and Excel in addition to our full suite of Estimating software.

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Swap out budgeted materials for less costly equivalents resulting in increased efficiency on your assemblies.

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Employ powerful security features with high level of granular control. System administrator can establish access parameters for different cost-sensitive tabs and screens including who can create, who can only view, and who has zero access.

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Using Plexxis' live connection between WinBid and job budget enables pre-con managers and Project Managers to experiment with 'what if' scenarios and instantly lock down the most effective working budget.

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Drill down into records to review the facts. Easily verify which jobs are healthy and which have gone off course.

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Improve collaboration. Accounting can view budget on the WIP, the Field team can see material and labor budgets on site and Estimators can review the actual costs as they come in.

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Control who sees sensitive information through comprehensive security settings. Configure users to be cost/charge sensitive so they do not view prices or limit Project Manager's to only view their own jobs.

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Changes made by the Estimator automatically reflect on the Project Manager's budget and support better decision making.

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Easily track subcontract billing and retention. Approve a specific percent or dollar amount for sub billing.

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Use routing rules to ensure greater accountability while promoting better decisions.

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Quickly and easily adjust the original budget figures using Auto Budget Adjustment.

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Quickly access history of bids to compare back to vendors when pricing out work

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Quick access to a gallery of information from different jobs with ability to drill into selected records for additional details.

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Quickly and easily retrieve any document in seconds by storing the signed sub-contracts in the module.

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Easily access a side-by-side budget and charge entry, allows you to see your margin instantly as you create the change order

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Easily and quickly create a T&M ticket which the Project Manager can then price and submit to the GC with minimal data entry. All EWA's submitted from the Foremen App include all details.

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Quickly attach copies of EWAs from the Foremen App to the ticket which can then be sent to the GC, including office work ticket and pricing as a backup.

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Auto price items using company presets when EWA is converted to a work order or T&M. Eliminate requirement for Project Manager to look up pricing for new work orders or T&M tickets.

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Easily breakdown line items when working with labor burden and material tax calculation.

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Automatically record work tickets from site into Plexxis, ensuring proper records are maintained and all work is costed and invoiced

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Easily and quickly convert time entered in the EWA to time sheet hours, thus providing Payroll with accurate hours to allocate and save time.

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Generate custom templates with detailed breakdown that can then be provided to customer for approval,

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Provide immediate access to and ability to report on live change orders.

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Auto create SOV's based on budgeted cost codes. Once done, adjust the amounts for a proper schedule of values that reflects your cash flow needs

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Handle multiple SOV's with different customers in a single job. Link jobs or roll up the SOV's to present customer with a single document.

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Export SOV details from Excel and re-upload data into the progress billing screen - creating greater efficiency for Project Manager when 200-600 SOV lines must be invoiced every month.

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Include pending contracts on AIA so they are always included in payment discussions.

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Track store materials, retainage and hold backs while splitting up division revenue streams, using in one simple tool.

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Enable Project Managers to electronically submit SOV's to the AR department directly through Plexxis, avoiding duplicate entry into Excel and and the system.

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Enable Project Managers to submit AIA to GC in summarized format while creating billings on a detail level. This helps Project Managers maintain detail billings based on cost without having to submit all the details to the GC.

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Access for Project Manager to the most current SOV's for any job as all revisions are maintained in Plexxis vs. independent Excel sheets.

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Quickly review projected billing as estimated at the beginning of a job prior to submitting the invoice to client. Assist Project Manager alignment with projected cash flow.

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Quickly and easily display items on order and drill into the quantity on order and find the details of the P.Os.

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Maintain stronger warehouse controls over available materials, including warehouse sectioning.

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Generate fabrication orders and track their status, recognizing production when pre-fab is completed.

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Maintain stronger warehouse controls over available materials, including warehouse sectioning.

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Save time across all your teams with the Plexxis centralized item catalog.

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Generate fabrication orders and track their status, recognizing production when pre-fab is completed.

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Optimize communication effectiveness between your purchasing and field departments by using Plexxis' Material Field Count templates.

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Set up job-specific warehouse or warehouse sections and generate committed costs based on materials or pre-fabs being signed out to that job-reserved warehouse/warehouse section.

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Match incoming bills to P.O. records in the system so AP can ensure you do not pay for materials you did not order.

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Define specific costing codes for how a piece of equipment can be used on a job so that utilization hours-costing can be accurately compared against those hours contributed to job production.

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Run analyses of equipment assignments to jobs. Keep track of changing utilization rates over time and aim to drive down the hourly cost of equipment utilization while driving up the dollar value of equipment utilization production.

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Depreciate equipment according to standard methods. Define your own custom depreciation methods or keep track of multiple depreciation methods for different financial reporting purposes.

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Assign equipment to a job for a given duration and automatically pull that equipment's activity codes into that job's budget.

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Define default equipment usage cost rates, or tailor those rates to a specific job for more accurate job costing analysis.

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Establish default equipment templates for repeated equipment purchases. Feed those templates into purchase agreements and quickly compare performance

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Define specific costing codes for how a piece of equipment can be used on a job so that utilization hours-costing can be accurately compared against those hours contributed to job production.

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Track production rate on a per operator, per equipment basis, so you know which employees you can rely on to make the best use of your assets.

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The Plexxis Foreman App provides labor-entry only budgeted options for equipment usage on a job, simplifying labor entry and reducing errors.

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Store all data at its most granular level, right down to costs per burden per hour.

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Cost projections automatically integrate the most recent budget adjustments, keeping your job performance analysis accurate.

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Focus in on a per floor per phase breakdown of your material and compare, for example, to a suite or bathroom in terms of the number of budgeted quantity of material budgeted vs actual while highlighting subsections.

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Easily set up production data directly against costing and labor activity data, which can drive key useful metrics such as yield rate and cost per production unit.

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Equip Project Managers to make wise decisions based on having quick access to all commitments.

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Improve and refine bid performance through the use of detailed historical budget vs. actual data.

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Directly translate production budgets to the mobile Apps, ensuring that data viewed by the Foreman is always current with how the Project Manager is breaking down production.

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Target specific production goals, gauge performance against those goals in your cost projections, and set yourself up to beat the budget.

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Quickly and easily access a default list of documents needed to be collected and tracked on all jobs,

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Enables field users to communicate with the Project Manager without having to wait until the end of the day to record information on the daily field report.

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Use custom forms to enable other users (e.g. warehouse admins) to track damaged, returned, partially returned or partially used items (e.g. paint) that can be used by Project Managers on other jobs.

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Track and store on-site photos, note, certifications, daily reports and mark-up forms prior to submitting the information to the Project Manager.

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Dramatically improve productivity by eliminating the need to print bills, physically distribute to users and wait for approval.

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Review EWA tickets from the field instantly - avoiding delays typically associated with physical drop off of forms at office.

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Enable Project Managers to approve bills virtually through a streamlined approval process built into Plexxis.

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Improve efficiency by enabling Foremen to review documents added by Project Managers on the Foremen App (with provision for Project Manager to grant access).

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Review submittals directly via the Foreman App when initially created in the ERP - ensuring Foremen all well informed on status of any item related to the project.

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Eliminate manual time-entry and save time with Auto Sync. As data feeds into Plexxis directly from the field, it is 10X faster to process payroll than having a valuable resource validating and manually entering information from handwritten timesheets or lists.

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Effortlessly upload exports directly to Federal, State, and union websites for compliance purposes. Provide simple and rapid access to LCP Tracker exports for any jobs requiring uploads of hours.

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Quickly and easily generate standard and customized CPR reports, ensuring all necessary information is included and requirements are met for seamless reporting.

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Use convenient certified payroll rates by job - allowing you to ""set it and forget it"".

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Dramatically reduce stress from year-end filing. Plexxis automates the generation of 1095C forms.

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Stay on/under budget and reduce cost with extreme project visibility with live feedback loop between field and the office. The office to field connection delivers full transparency on job cost data from time cards, crew cards and estimated vs. actual comparisons that include pending and approved change orders.

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Increase speed and convenience for employees to access their W2 copies or 1099 copies. Rest assured that taxes calculated and deducted are accurate, ensuring that employees do not end up owing money when filing their taxes.

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Handle benefit coverage in-house vs. a third party provider, reducing expense and simplifying reporting.

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Plexxis consolidates all employee information onto a single screen, eliminating the need for inefficient multiple databases to record critical employee data. Reviewing employee information on desktop or mobile device is now easy and always up to date.

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Maintain multiple company and branch information in a single database. Plexxis enables Controller to run financials for multiple companies and branches combined if required.

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Quickly and easily run reports and change parameters as reports will refresh on the fly. Assists in retrieving new set of data without having to close the report, refresh the parameter and rerun the report.

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Avoid overwhelming employees with managing information flow. Inventory and other assets can be branch-tagged to made visible only to appropriate users.

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Complete WIP journal entries in the GL directly from the Job WIP screen so you have fewer manual journal entries and better data integrity.

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Approve and invoice in one go or track the progress billing and retention through the life cycle. Customer deposits , issuing credit memos, tracking completion slips are efficiently handled.

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Keep WIP reporting linked to the rest of your data, avoiding wasted time with clumsy and mistake-prone Excel exports.

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Automate approvals with Plexxis' Approval Routing system. Setup approval procedures on a per-employee basis, with fine control over different cost or type thresholds as well as multi-tiered approval sequences.

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Keep your organization secure by permitting employees access only to information about their branch. Enable broader access for more trusted employees.

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Consolidate, manage and review expense reports at a company, branch, or division level.